All of our elections have the same general process but, for each election, the time frames are a little bit different. For a general rundown, we have a nomination period that is open for a certain number of days. At the end of the nomination period, we'll have a meeting with all the candidates to go over the election roles, important dates and the timeline. After this meeting, the candidates start campaigning. We will just be monitoring the candidates' campaigns. Then, students can vote for the candidate that they feel would best represent them in the election.
What do you do?
I'm in charge of managing the elections department's administrative side. The Deputy Returning Officer works on all the promotions and social media. We both work together to make sure that the elections department runs smoothly and that elections are held fairly and equitably.
What drew you to your position?
I was the previous Chief Returning Officer for the McMaster Science Society. Through that position, I got a sense of why this work is important. You have a lot of power to promote and show the importance of running for elections and supporting the candidates who are passionate about running for a position. Student governance is really important and I feel like a lot of people don't recognize the work that many people who participate in student government do because a lot of the stuff that they do is behind the scenes. At the same time, it's the behind the scenes stuff that keeps everything running.
Student governance is really important and I feel like a lot of people don't recognize the work that many people who participate in student government do because a lot of the stuff that they do is behind the scenes. At the same time, it's the behind the scenes stuff that keeps everything running.
Brenda Lin, Chief Returning Officer, McMaster Students Union Elections Department
Can you elaborate on why student government is important to you?
Student government is a really good opportunity for people to get involved in the school and actually make decisions that are important to the students. It's a really good way for students' voices to be heard. Even if some of the things that we want may not be well respected by the school or may not be immediately enacted, even having the chance to voice your opinions is important. If you think about it in the sense that, “I don't think McMaster [University] would listen to me about my opinion, so I'm just not going to voice it,” then who is going to talk about what's important to the students? It's really important that students are advocating for themselves and, even if one person doesn't want to explicitly talk to the McMaster administration about something, they have representatives who are there to represent them in front of the school. Through these student governance opportunities, students have the opportunity to actually bring forward their concerns and actually make changes to see what they want in the school.
If you think about it in the sense that, “I don't think McMaster [University] would listen to me about my opinion, so I'm just not going to voice it,” then who is going to talk about what's important to the students?
Brenda Lin, Chief Returning Officer, McMaster Students Union Elections Department
What would you want others to know about the elections department and running for election?
Even though running for an election may seem daunting at first, we try to make the process as easy as possible by putting up resources and giving students as much of an opportunity as possible to ask questions and be an active participant. The elections department is always there to support candidates and answer any questions about running. Running for elections could be scary, especially if you're doing it for the first time, because you have to make a whole campaign and there are all these rules that you have to follow. But, I think it's also a really good opportunity for students to learn from the experience and put themselves out there.
We always welcome people to set up a chat to help walk them through the process if they feel that anything is unclear. We also want students to know the importance of voting in elections and how important it is to have their voice heard in the voting process, even if it just seems like a checkbox on a ballot. You may feel like your vote doesn't matter in the election. Each and every person who does end up voting, your vote definitely counts towards the result. While students may not have to be a super active member of the McMaster community, just casting your vote on polling day is really important.
We also want students to know the importance of voting in elections and how important it is to have their voice heard in the voting process, even if it just seems like a checkbox on a ballot. You may feel like your vote doesn't matter in the election. Each and every person who does end up voting, your vote definitely counts towards the result.
Brenda Lin, Chief Returning Officer, McMaster Students Union Elections Department
C/O Travis Nguyen, Photo Editor
Second-years were able to experience their own Welcome Week after a year of online class
Often, when students think about the beginning of their university experience, they think about Welcome Week, a week dedicated to welcoming first-year students to campus. Welcome Week provides first-year students with the opportunity to meet new people and orient themselves around campus.
However, students who entered university in the year of 2020 faced a new reality to this monumental event. For the majority of those students, classmates were met virtually, through platforms such as Zoom. Though this had its own benefits, these students were not able to experience Welcome Week.
The missed occasion was not unnoticed by those who planned Welcome Week as McMaster University announced that these students who missed out would be able to join their classmates on Sept. 11, 2021.
Second-year undergraduate students were offered a Second-Year Welcome, where they can register for and attend a variety of events meant to capture community-building aspects of an in-person Welcome Week.
In the morning, students can discover the student services provided by McMaster, then have a few hours to meet peers within their faculty and make friends at different MSU events. These events seem to very simply condense what would have happened over a week into a day.
“We want to give you the in-person welcome we couldn’t give you at Welcome Week 2020,” the Student Success Centre said in their announcement.
Jacquie Hampshire and Rachel Nelson were two of the staff members of the SSC who helped ensure that Second-Year Welcome unfolds accordingly. They stated that given how last year's welcome week had panned out, this year's welcome was in the making for over a year.
“When we had learned that last year was going to be a virtual welcome week, at that time the welcome week advisory committee alongside all of our partners on campus had committed to hosting an in-person event when it was safe to do so. So this has been, I would now say, well over a year in terms of thinking about this welcome, and waiting until we were safely able to welcome students to McMaster campus,” said Hampshire.
"When we had learned that last year was going to be a virtual welcome week, at that time the welcome week advisory committee alongside all of our partners on campus had committed to hosting an in-person event when it was safe to do so. So this has been, I would now say, well over a year in terms of thinking about this welcome, and waiting until we were safely able to welcome students to McMaster campus."
Jacquie Hampshire, staff member of the SSC
While discussing the meticulous planning that went into this event, Hampshire and Nelson explained the question that was on many second-year students’ minds: Why was a traditionally week-long event limited to a single day? When asked this question it was all down to one word: accessibility.
“We had considered all options when we were looking at the planning of this event to figure out what was going to be the best. We had landed on offering a one day event for a number of reasons. One is just logistically, for students that are living out of town to provide them the opportunity to be able to come to campus. Offering the event on multiple days doesn’t afford the quite same accessibility for students that may not be in close proximity to the campus. Looking at a one day format has allowed us to maximize the event and also be able to provide this event to all students,” said Hampshire.
They were also asked how exactly the entirety of the second-year population would be on campus while maintaining social distancing guidelines. Hampshire and Nelson quickly reassured that when sign-ups for events had 100 person limits on each and all events were guaranteed to be outside.
Alongside this, students were also required to use MacCheck to ensure they were allowed on campus. MacCheck is an app where McMaster students have to upload proof of vaccination and daily check-ins to ensure that no one is entering campus with COVID-19. With all these precautions put in place, it would maintain the guidelines that were instructed by the city of Hamilton.
As Vice-President of Student Affairs for the McMaster Science Society, Isabelle Son was in charge of ensuring that second-year science students would be able to socialize with their faculty peers during the event.
She was asked to summarize what she wanted Second-Year Welcome to achieve.
“It’s an opportunity for second years to meet each other, because they didn’t get the opportunity to have on-res experience or the in-person welcome experience last year. I know that’s where I met a lot of my friends, and how I met lots of people so this would be an opportunity for them to socialize with their peers and get a glimpse of what welcome week in-person would look like for them,” said Son.
With the large variety and possible popularity among some events, Son’s team had to plan how to ensure science events were all within guidelines.
“Our capacity for outside is 100 people. But we are splitting it up into three different stations and all three stations are in different areas on the Burke Science Building field. So each station can have 100 people. We will have 20 executives and/or representatives at each station so that means only 80 students can sign up for each station. Masks will be encouraged, all the executives and representatives will be wearing them. Within events, each person will be spaced out and put into smaller groups at each station. This is to encourage interacting with less people,” Son explained.
McMaster’s second-years have waited diligently for the idea of a proper welcome to the campus where they will be spending their years as a young adult. The Second-Year Welcome has given them the opportunity they had been waiting for.